Associate Project Manager

Run international conferences, with a clear path to Project Manager. Position summary The Associate Project Manager (Associate PM) serves as an operational lead for Paragon conferences, overseeing end-to-end planning, execution, and delivery in alignment with each conference's vision and strategic objectives. In this role, the Associate PM coordinates cross-functional internal teams and vendors; manages timelines, risks, and stakeholder communications; and ensures disciplined and seamless execution. The Associate PM also owns conference financial management, including budgeting, forecasting, reporting, and payments processing. Following each event, the Associate PM evaluates and reports on performance outcomes and maintains client relationships. About Paragon Paragon is a boutique international professional conference organizer, with offices in Boston, Cape Town, Panama City and Tel Aviv. We plan and deliver conferences across more than 25 countries, end to end, and we manage associations alongside them. You'll join a small, international team and work directly with clients and our conference teams. What you will do Manage conference logistics end to end, as the operational lead of the event Develop the workplan, sequence tasks and follow up on deadlines Coordinate the cross-functional Paragon team and vendors Identify, assess and escalate risks Manage stakeholder communications, including venue contract and readiness Oversee the registration platform Draft and manage the conference budget and report on performance Manage vendor payments Work with the marketing team on marketing, branding and the website launch Communicate design and set-up requirements to the Production Manager Build and maintain client relationships Assess each conference's performance and share a post-conference brief Who you are Fluent in English Strong organisation and attention to detail Calm under pressure Comfortable with spreadsheets, budgets and online tools Confident working with clients, speakers, vendors and colleagues in different countries Proactive and eager to grow into a Project Manager Conference or events experience is a plus